For these SIs, their agency may have an agreement to offer these services. Staff and others will use ORCHARDS for background checks starting Friday, July 31, 2020. Please download the rules above for details; this, If a subject individual has one or more potentially disqualifying convictions or conditions ODHS|OHA must conduct a weighing test. (See update in SB 280 link at top of this page). To provide the SI privacy and time to enter the authorization and any disclosures, as well as to remove any liability from you in seeing the SIs disclosures, the SI has special access to ORCHARDS. The Background Check Unit (BCU) provides background check services and support to all Oregon Department of Human Services (ODHS) and Oregon Health Authority (OHA) divisions for employment purposes, for those who provide services or seek to provide services as a contractor, subcontractor, vendor or volunteer, or are employed by qualified entities that provide care and are licensed, certified, registered or otherwise regulated by ODHS or OHA. Since March 2020, most Qualified Entities(QE) andproviders have been varianced, suspending the need for fingerprinting. If BCU approves a subject individuals background check and the subject individual has Portability, the individual may be hired by a facility or work as a homecare worker without a new background check. 11/02/2022 - BCU has published new ORCHARDS videos. Espaol / Spanish | These rules include potentially disqualifying convictions, criminal history and abuse of children and vulnerable individuals (PDQs). The current charge for fingerprint capture through FieldPrint is. The Oregon Criminal History and Abuse Records Data System (ORCHARDS) provides a portal for submitting background checks and receiving fitness determination results. You must be 18 years of age or within six weeks of turning 18 to apply online. at PDF Click here to link to instructions All positions in DHS require a There is a separate portability group just of in-home care agencies that have a Medicaid contract to provide services to ODHS clients. We have made many fixes and improvements to the system since then. eSubscribe to the Background Check website. child abuse checks: Questions?If you have questions about any of the rules, contact us by email atbcu.info@odhsoha.oregon.govor by phone at 503-378-5470 (toll free at 888-272-5545)., Criminal Records Check RulesOAR125-007-0200 through 125-007-0330Effective 1/4/2016 (permanent rules), Criminal Records Checks for the Department of Human ServicesOAR 407-007-0000 through 0100 BCU will provide updates about ORCHARDS on this webpage. Was this page helpful? Please note:Links to rules on this page go to the Secretary of State website or to official Secretary of State documents. Clearances & Licensing - Department of Human Services When fingerprints are needed Subject individuals (SIs) may be required to have a fingerprint-based check as part of the Background Check Unit (BCU) criminal records check.More information is available about when fingerprints are needed: For employees, volunteers and contractors, see OAR 407-007-0030(9). ORCHARDS is more secure and easier to use than our previous system, CRIMS, and provides more options to the users and subject individuals. Apply online OR print, complete and mail application. Background check registry for certain ODHS|OHA subject individuals . Certain criteria to be weighed for potentially disqualifying abuse; what can be challenged in contested case hearing. For additional information about the BCU Clearinghouse, contact bcu.clearinghouse @odhsoha.oregon.gov . 11. Subscribe to receive email Background Checkupdates, Oregon Department of Human Services Rules and Policies page, Oregon Criminal History and Abuse Records Data System (ORCHARDS), Subscribe to receive email Background Checkupdates. In addition, information may be obtained through the Driver and Motor Vehicle Services Division (DMV), court records, and other states' data systems. Online Application To apply online, you must meet the following criteria: You must be the individual applying for enrollment. The state of emergency ended April 1, 2022. How Do Background Checks Work in Oregon? | Lohrke Law 12. Section 2 You, the SI, complete this section. If you are an approved user, you can use the ORCHARDS checklist to make sure you have all the data you need to initiate a background check application. You may also e-mail bcu.info@odhsoha.oregon.gov and indicate that you would like the current training materials. These rules cover criminal records checks and abuse checks for individuals and facilities licensed, certified or regulated by ODHS for positions such as home care workers, long-term care facility volunteers and staff, adult foster home providers and caregivers, and staff and volunteers of private licensed child caring agencies. ORCHARDS checklist. A background check in Oregon can be as straightforward or as in-depth as you'd like it to be. 12. . These rules streamline the criminal records check process for all of Oregon, providing guidelines for decreasing risk to vulnerable populations by individuals who have access or provide care. We have had many features customized for Oregon which have now led to new innovations for other states. Court cases, arrests, or convictions - confirm if any criminal history. The Fair Credit Reporting Act (FCRA) is a federal regulation that Oregon employers must follow when running employment background checks. Directions on how to schedule an appointment with a FieldPrint vendor are included in a letter available in ORCHARDS after a background check application has been initiated by the qualified entity designee at your agency and the SI has completed the authorization and disclosure for the background check. Central Background Registry - Oregon Early Learning Division 2/1/2023-BCU has updated the following pages: The Oregon Criminal History and Abuse Records Data System (ORCHARDS) provides a portal for submitting background checks and receiving fitness determination results. Effective 7/2/2018, BCU has updated language regarding the incorporation of ODHS background check rules; changes also include updates to the appeal process for adverse outcomes. Under Oregon state law, the public does have access to state criminal records in the Criminal Justice Information Services (CJIS) Division. The BCU requests the State of Oregon: CHC - Background Checks Salem OR 97309-5066, General BCU information and CRIMS: The associated procedures provide more detail on the process for ODHS|OHA employees, volunteers, contractors and institution applicants. Subscribe to receive email Background Checkupdates, Oregon Department of Human Services Rules and Policies page, Oregon Criminal History and Abuse Records Data System (ORCHARDS), Subscribe to receive email Background Checkupdates. ORCHARDS was developed on behalf of the Centers for Medicare and Medicaid Services for the National Background Check Program(NBCP). FieldPrint has subcontracted with local businesses (called FieldPrint vendors) to do the fingerprinting. State of Oregon: CHC - Training and Other Tools background check. The background check is done by the After receiving an approval for a background check through the Background Check Unit (BCU), some subject individuals (SIs) have Portability. When you hover over the "Help" option a drop down menu will appear. Use of ORCHARDS is only available for individuals subject to BCUs statutes and administrative rules (see Policies and Rules) or for organizations or businesses under the Clearinghouse (see Clearinghouse)., Note for all users submitting background check requests into ORCHARDS. State criminal background check for RI (also known as the BCI) ( If fingerprints were conducted in RI, the state check is included in the national. The term also includes employees and volunteers of ODHS and OHA and many persons or employees of organizations contracting with these agencies. To be eligible for payment from the Oregon Department of Human Services (ODHS), allproviders and others in the household or facility who will have access to children in care must pass a background check. Follow the directions carefully in the letter and the email notification the qualified entity designee receives regarding fingerprinting. Adult foster homes licensed in Oregon for: Seniors and individuals with physical disabilities through ODHS Aging and People with Disabilities, Adults with developmental disabilities through ODHS Intellectual and Developmental Disabilities Services, Adults with behavioral health disorders through OHA Health Services Division, Behavioral Services, Homecare workers and personal support workers for seniors, developmental disabilities clients, and behavioralhealth clients, All DD adult and child facilities, organizations and providers (with the exception of employees and volunteers at community DD programs and DD brokerages). Effective 1/5/2016. Certain abuse records will also be reviewed. / Arabic | training from the Department of Human Services Background Check Unit (BCU) for background checks: the QED is usually your contact for doing this background check. The Background Check Unit (BCU) provides background check services and support to all Oregon Department of Human Services (ODHS) and Oregon Health Authority (OHA) divisions for employment purposes, for those who provide services or seek to provide services as a contractor, subcontractor, vendor or volunteer, or are employed by qualified entities that provide care and are licensed, certified . Section 2 You, the SI, complete this section. Formatted copies of Background Check Unit rules are available to For more informationon backgroundchecks, please visit the Faxed subpoenas will not be accepted. The administrative rules require that most staff and provider contacts who process background check information must successfully complete training to become a Qualified Entity Designee (QED). bcu.info@odhsoha.oregon.gov and indicate that you would like the current training materials. FieldPrint is a national corporation and provides fingerprinting services for BCU in any state where an SIcurrently resides. Type or print your complete name. Background Check Unit Confidential Information Hearing Request for Abuse and Criminal Records Checks with Adverse Outcomes 1. To request a hearing, please use the form below. These rules implement ORS 443-006, augmenting BCUs Oregon Criminal History and Abuse Records Data System (ORCHARDS) to include a searchable online registry of individuals with completed background checks who work or seek to work as homecare workers, or eligible to work in certain facilities. Authorizing statute for Oregon Department of Human Services and Oregon Health Authority to conduct criminal records checks on subject individuals. BCU is currently reviewing these rules for any needed grammar or language corrections.. Some SIs go to law enforcement agencies (LEAs) to get their fingerprints transmitted directly to Oregon State Police.
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